Table of Contents

What QuickBooks Can Do For You……
Creating a New Data File................................................................................................. 6
Easy Step Interview.......................................................................................................... 6
Company Information ...................................................................................................... 7
Chart of Accounts............................................................................................................. 9
Backup and Restore........................................................................................................ 12
Backup............................................................................................................................. 12
Restore a file................................................................................................................... 15
Getting Around in QuickBooks ........................................................................................ 16
Using the Menu Bar ........................................................................................................ 16
Icon Bar .......................................................................................................................... 16
Managing your Open Windows ....................................................................................... 16
Shortcut List .................................................................................................................... 17
Help Menu........................................................................................................................ 17
Lists ................................................................................................................................. 18
Chart of Accounts............................................................................................................. 18
Item................................................................................................................................... 19
Classes............................................................................................................................. 19
Add, Edit, Delete and Make Inactive ................................................................................ 20
Merging List Items ............................................................................................................ 21
Set up Passwords............................................................................................................. 22
Properties - New Tasks..................................................................................................... 23
Create a Fixed Asset - Chart of Accounts ........................................................................ 24
Create a Fixed Asset Item ................................................................................................ 26
Enter the Property as a Class........................................................................................... 28
Enter Property as a Customer:Job ................................................................................... 30
Loan Manager .................................................................................................................. 33
What if I change my payment amount? ..............................................................................38
What if I change my interest rate? .....................................................................................39
How much will I pay with a new loan?..................................................................................40
What if I refinance my loan?................................................................................................41
Evaluate two new loans.......................................................................................................42
Record Earnest Money....................................................................................................... 43
Record a Property Purchase ............................................................................................. 44
Tenant - New Tasks ........................................................................................................... 45
Tenant Check List ............................................................................................................. 45
Add a Tenant .................................................................................................................... 46
Address Information: ..........................................................................................................47
Additional Info.....................................................................................................................48
Define Fields ......................................................................................................................49
Payment Info ......................................................................................................................50
Lease Info...........................................................................................................................51
Notes on tenant conversation and details: ........................................................................ 52
Reminders for Lease Expiration Date ............................................................................... 54
Security Deposit ............................................................................................................... 55
Entering Security Deposits................................................................................................ 56
Returning Security Deposit .............................................................................................. 57
Deducting expenses from Security Deposits..................................................................... 58
Rents................................................................................................................................ 60
Rent Roll .......................................................................................................................... 60
Tenant Reference Check ................................................................................................. 60
Enter Rent Charges.......................................................................................................... 62
Memorize Rent Charges................................................................................................... 63
Receive Rent Payments .................................................................................................. 64
Make Deposits.................................................................................................................. 65
Late Fees ........................................................................................................................ 67
Late Fees Preferences..................................................................................................... 67
Assess Finance Charges ................................................................................................. 68
Report for Late Fees and Rent Due................................................................................. 69
Add a Vendor .................................................................................................................. 70
1099 Vendor..................................................................................................................... 72
Expenses vs. Items........................................................................................................... 73
Expenses...........................................................................................................................73
Items................................................................................................................................ .74
Entering Expenses........................................................................................................... 75
Handwritten Check........................................................................................................... 75
Void a Check.................................................................................................................... 76
Bounced Checks ............................................................................................................. 77
Entering and Paying Bills.................................................................................................. 79
Entering a Bill ................................................................................................................. ..79
Paying a Bill.......................................................................................................................79
Credit Card Purchases and Returns................................................................................. 81
Repair - Work Orders ...................................................................................................... 82
Create Work Orders ........................................................................................................ 83
Receiving a Bill Against Work Order ............................................................................... 84
Close Work Order ........................................................................................................... 87
Reports on Work Orders ................................................................................................ 88
Owner's Investment and Draws ....................................................................................... 89
Owner's Money Deposited .............................................................................................. 89
Owner's Draw.................................................................................................................. 90
Escrow Taxes/Insurance................................................................................................. 91
Escrow payments............................................................................................................ 91
Expense your Escrow..................................................................................................... 92
Mortgage Received and Paid ......................................................................................... 93
Mortgage Money Deposited........................................................................................... 93
Principal and Interest Payment....................................................................................... 94
Line of Credit /Loans...................................................................................................... 95
Loan Received Deposited............................................................................................... 95
Repay the Loan............................................................................................................... 96
Transfer Funds................................................................................................................ 97
Downloading Bank and Credit Card Transactions .......................................................... 98
Reconciling Accounts...................................................................................................... 99
Reconcile Bank Account ................................................................................................ 99
Reconcile Credit Cards................................................................................................. 101
Letters and Envelopes.................................................................................................. 102
Financial Reports ..........................................................................................................103
Company and Financials ..............................................................................................103
Cash Flow.....................................................................................................................103
Property Management Reports ................................................................................... 104
Tenant and Property Reports........................................................................................104
Income Reports ............................................................................................................104
Vendors and Subcontractor Reports.............................................................................105
Bank Reports ............................................................................................................... 105
Memorized Reports ...................................................................................................... 106